蓋城中文學校家長支援會 GCS Parent Support Association (PSA)
每個學年開始註冊時, 家長們要在註冊單上挑選一個家長支援會的小組, 現今的五個組是: 註冊,康樂,資訊及媒體,總務,文字及秘書事務. 每一家應有一家長參予這五個小組之一, 並提供服務給組裏相關事項. 學校會為沒有選擇小組的家庭分配小組. 不願參加任何小組的家庭可以選擇自動棄權. 並繳交家長支援費 (列在註冊表格上) 隨同註冊費一起交給註冊組。請家長參考註冊單附件有關家長支援會小組的性質及功能,挑選出最適合自己的小組.
家長在蓋城中文家長支援會伴演極重要的角色. 蓋城中文學校屬非營利機購. 中文學校的成敗端賴家長的全力支持. 希望家長盡力協助蓋城中文家長支援會的活動. 董事會歡迎家長提供意見以推動中文家長支援會的活動.
In the beginning of every school year during registration, parents need to select one out of five PSA groups listed on the registration form. The five groups are: Registration, Recreation, IT and Media, General Affairs and Document & Secretarial Resources. Every family needs to have at least one parent participate in the group and provide services within the selected group. The Board will assign a group for parents who didn’t make a selection. Parents can choose to opt out of PSA and pay PSA supporting fee as listed on the registration form. For details of the PSA its functionality and organization, please check the attachments of the registration form.
The parents’ role in GCS PSA is very important. GCS is a non-profit organization, and success of this organization relies upon the teamwork of all the GCS families. Parents are expected to devote their ideas and time for the PSA function they are assigned to. The Board welcomes any ideas to improve the PSA functions.
PSA responsibilities 家長支援會的工作及責任
Registration (REG) 註冊組1. Pre-Registration Process 預註冊流程 1.1 Update registration form per semester. 更新每學期註冊單 1.2 Send out Fall semester-starting notice via post mail to parents. 寄發秋季班開學通知單給 家長 2. Registration Process 註冊流程
2.1 Gather registration form. 收集註冊單 3. Post-Registration 註冊後事項 3.1 Update/Insert registration information to database. 更新及輸入註冊資料到檔案庫中 3.2 Produce reports for teachers, such as roll-call, student exam, and student homework. 印製 報告給老師們以供點名、考試、及家庭作業之用 3.3 Communicate with teachers to check students’ registration status and remind parents of outstanding fee. 與老師聯絡以確認學生名單及提醒家長逾期註冊的額外費用 3.4 Produce donation list. 印製捐款名單 3.5 Update/add/delete website bulletin directory and e-mails to ensure that bulletins are sent correctly to parents. 更正確定學校網址內家長們的通訊資料及電子郵件信箱住址 4. Produce School Directory. 製作學校通訊錄 4.1 Gather Advertisements from General Affairs. 向總務組收集廣告 4.2 Produce Directory body. 製作通訊錄內容 4.3 Communicate with Information Technology & Media group to gather pictures. 與資訊組聯 絡以取得班級照 4.4 Directory Assembler 編輯組合通訊錄 4.5 Make arrangement with print shop for printing, delivery, and pick-up 選擇通訊錄印製廠商 及向廠商發件與收件 5. Maintain school registration records. 維持學校註冊記錄 6. Maintain all Registration-related equipments, files, database, and documents. 保管所有註冊相 關設備、 檔案資料、及文件 7. Get registration form ready for pre-registration one month before semester ends. 在每學期結 束一個月之前準備好預註冊單 7.1 Before Fall semester begins, provide updated registration status 2 weeks before school starts for teacher’s meeting. 在秋季開學之前兩週， 提供最新註冊人數及名單給老師開 會之用 7.2 Provide registration status report on school opening day and 2 weeks after school begins. 在學校開學當天及開學後兩週提供最新註冊人數及名單 7.3 Maintain and update registration database during summer when students’ registration form and check are received. 在暑假期間，於收到註冊單及註冊費支票後，立即輸入最新註 冊資料 7.4 Forward registration checks to Treasurer to assure timely deposit. 儘快轉交註冊費支票給 財務組以確保存款的迅速完成 8. Post group’s own communication information with DSR’s assistance such as language translation. 刊登聯絡組內的消息，必要時可向文書組取得翻譯上的協助 9. Group leader works with all other group leaders & Principal to come up with annual school calendar for each school year (Spring & Fall) 組長應與其他家長支援會組長及校長共同協 商擬定每學年度(春、秋兩季)之學校行事曆 Capabilities Needed 所需俱備的能力: 1. Microsoft Word 會使用Microsoft Word 軟體 2. Microsoft Access Database & database knowledge 會使用Microsoft Access 並具有資料檔案 處理知識 3. Chinese & English Input 中、英文輸入 4. Communications (verbal & written) 口語及書寫能力 5. Details oriented 注意細節
Recreation (REC) 康樂組 1. All Extracurricular Activities (EA) and Programs (contact EA teachers for new class schedule and check EA teachers attendance) 連絡所有課外活動老師們作課程的安排及老師出席記錄 1.1 Post EA registration information and process EA class registration. 刊登及辦理課外活動課 註冊事宜 2. Organize intra- and extra-school EA activities 籌劃校內外課外活動 2.1 Chinese New Year Celebration 中國新年慶祝會 2.2 Chinese Teachers’ Day Picnic 教師節野餐 2.3 Halloween Parade 萬聖節遊行 2.4 Field Day 校際運動會 2.5 Graduation Event 畢業典禮事項（如安排課外活動的家長表演、學生表演等） 2.6 Performances outside the school 校外表演 2.7 Dragon Boat Race 龍舟競賽 2.8 All other field trips including but not limited to fairs and exhibits 其他代表本校的對外活動 2.9 Thank-Teacher Banquet 謝師宴 3. Maintain all Recreation-related equipments, files, and documents. 維持及保管所有課外活動組 相關設備、檔案、及文件 4. Post group’s own communication information with DSR’s assistance such as language translation. 刊登聯絡組內的消息，必要時可向文書組取得翻譯上的協助 5. Group leader works with all other group leaders & Principal to come up with annual school calendar for each school year (Spring & Fall) 組長應與其他家長支援會組長及校長共同協 商擬定每學年度(春、秋兩季)之學校行事曆
Capabilities Needed 所需俱備的能力:
1. Microsoft Word 使用Microsoft Word的軟體
2. Chinese & English Input 中英文輸入
3. Communications (verbal & written) 口語及寫作的溝通能力
4. Have great creativity and come up instantly with fun ideas. 具創造力及團康活動的帶動力
5. Lead the intra- and extra-school activities 帶領團隊參加校內外活動
6. Skillful in organizing events 具有籌劃團體活動的能力
7. Flexible hours and weekend schedule to lead field trips, fairs and exhibits. 具有時間上的彈性以
配合校外活動
Information Technology & Media (IT) 資訊與媒體組 1. Handle all Information Technology (IT) related items and equipments (for example, PA
system). 負責所有資訊及媒體相關的事項和設備（如廣播系統）
2. Design and update school website. 本校網頁的設計及資料更新
3. Take photographs and video of school events. 負責學校活動之攝影及錄影事項
4. Support the IT & Media needs of other PSA groups and Education branch (Principal, Dean, and Teachers). 支援其他家長支援會小組、校長、教務長、及老師們在資訊及媒體上的需 要
5. Support photo or graphic needs for GCS's documents (letters, flyers, postings, etc.) 支援學校 文件及圖片的製作（如信件、宣傳單、佈告欄等）
6. Annual class photo sale for fundraising 一年一度的班級照銷售之慕款活動
7. Annual graduation slide show/video display 一年一度的畢業班幻燈及影片播送
8. Storage and delivery of IT & Media equipments 儲藏與運送資訊及媒體相關設備
9. Help other PSA groups and education department to resolve computer-related questions (for
example, database, Chinese language software, etc.) 支援家長會及教育部門解決電腦相關的
問題（如資料檔、中文軟體等）
10. Responsible for updating IT & Media equipments as needed 依實際需要更新資訊及媒體相
關設備
11. Support of GCS phone and voicemail technical issues 提供學校電話及語音信箱系統的技術
支援
12. Budget IT & Media equipment needs. 編列資訊及媒體設備所需之預算
13. Maintain all Information Technology & Media-related equipments, files, and documents. 維護
所有資訊及媒體相關之設備、檔案、及文件
14. Post group’s own communication information with DSR’s assistance such as language
translation. 刊登聯絡組內的消息，必要時可向文書組取得翻譯上的協助
15. Group leader works with all other group leaders & Principal to come up with annual school
calendar for each school year (Spring & Fall) 組長需與其他各組的組長及校長討論並決定
學校每年的行事曆（春季班及秋季班）
Capabilities Needed 所需能力:
1. Microsoft Word 使用Microsoft Word 軟體
2. Chinese & English Input 中、英文輸入
3. Communications (verbal & written) 口語及寫作的溝通能力
4. Understanding of computer technology 瞭解電腦方面的技術
5. Understanding of website design and updating 瞭解網頁設計及更新的方法
6. Understanding of the usage of IT equipments, digital camera, and camcorder 瞭解資訊設備、數位相機、及錄影機的使用方法
7. Attend school events and take video and photos. 參與學校活動並執行攝影及錄影的工作
General Affairs (GA) 總務組 1. Speech competition 演講比賽
2. Other intra-school competitions 其他校內各項比賽
3. Weekly cafeteria tea, coffee, and snacks 每週茶水及點心的準備
4. Halloween parade candies 萬聖節糖果的準備
5. Fire drills 消防演習
6. Vendor Table Usage management and policy setting 公司行號於本校販賣及展示之管理與規 定
7. Weekly cafeteria setup tables and cleaning 每週點心桌椅排放及清掃
8. Weekly class signs, school flags, flip charts, etc. 每週張貼學校教室標誌、校旗、及布告欄
9. Buying supplies. 購買所需設備及用品
10. Purchase foods for school events (for example, graduation & picnic). 購買校內外活動之點
心及飲料（例如畢業典禮及教師節野餐）
11. Photocopy support and printing 影印及印刷支援
12. Fund-raising (phone cards, Giant gift certificates, raffle tickets, etc.) 學校籌款活動（如電話
卡銷售、禮券、抽獎券等等）
13. Prepare presents/red envelopes. 準備禮品及紅包
14. All field-trip-related transportation 交通相關事項（如雙十國慶購買Metro ticket）
15. Coordinate with teachers and Class Parents（or room mothers) to organize weekly snack
duty. 連絡班母及分配每週點心值班
16. Recruit and perform safety patrol. 安全巡邏
17. Maintain school orders and discipline. 維持學校秩序
18. Prepare money award & gift. 準備及分發禮金
19. Marketing & advertisement: Review marketing & advertisement policy and complaint and
bring forth to the Board’s attention. 審合行銷及廣告規則並向董事會提報任何申訴
20. Maintain proper custody and inventory of all General Affairs-related equipments, files, and
documents. 維持及保管總務組相關的設備及文件
21. Group leader works with all other group leaders & Principal to come up with annual school
calendar for each school year (Spring & Fall) 組長應與其他家長支援會組長及校長共同協商擬定每學年度(春、秋兩季)之學校行事曆
Capabilities Needed 所需能力:
1. Communications 溝通能力
2. Organization and self-motivated attitude 組織及主動的能力
3. Transportation (driving to buy items, picking up items, etc.) 交通能力（例如開車去購買或領取學校所需事項）
Document & Secretarial Resources (DSR) 文字及袐書事務 1. Chinese/English writing, typing, and translation supports for all PSA groups 支援其他小組的中英文寫作打字及翻譯
2. Produce and update Parent Handbook. 家長手冊的印製
2.1 Update Teachers’ Handbook. 教學手冊的如期更正
2.2 Update all guidelines, rules, & bylaws. 如期更正規章準則及校務律法
2.3 Update Parents’ Folder page to provide up-to-date rules, guidelines, forms, and contact information. 如期更正學校網站上家長欄的資料 3. Check, maintain, and update GCS Voice Mail (301-519-1777). 於本校電話答錄機作有關學校 活動的留言 4. Certificate of Merits 印製獎狀 5. Invitations 印發邀請函 6. Newsletters 新聞集錦 7. Press releases 於報紙刊登學校消息及新聞 8. Meeting notes 會議記錄 9. Classroom signs 教室標誌10. Cafeteria table signs 點心桌椅標示牌11. Create and send out bulletins (paper & electronic & e-mails). 透過本校網站布告欄及電子信 箱通知家長和學生12. Maintain vital school records and meeting notes and minutes. 維持及保管學校重要文件及會 議記錄13. Support Principal & Dean and prepare documents for Parent Meeting. 支援校長及老師在文 件上的需要14. Maintain all DSR-related equipments, files, and documents. 維持及保管文書組相關的設備及 文件15. Check and retrieve P.O. Box mails and disseminate to responsible group(s) in a timely manner. 收集寄到本校信箱的文件並迅速轉交當事人16. Post group’s own communicating information. 公佈組內聯絡事項17. Post major decisions from Board or Education in Operation Forum. 公佈董事會或教育部門 的決定18. Reservation of picnic shelters during school year and a place for Education/Board meetings in summer. 預約學校野餐及董事教育部門暑期會議的埸地17. Group leader works with all other group leaders & Principal to come up with annual school calendar for each school year (Spring & Fall). 與各家長支援會小組及校長協調編印年度行 事曆18. Responsible for school facility reservations (class rooms, auditorium, etc.) and ICB reservation adjustments or changes. 負責申請每年學校場地的租借及變更Capabilities Needed 所需能力: 1. Microsoft Word 使用Microsoft Word的軟體
2. Fluent in Chinese & English Input 中英文輸入
3. Fluent in Chinese & English communications (verbal & written) 具中英文口語及寫作的能力
並能有效傳達訊息
4. Details oriented 注意細節 |
